Make sure that the completed record sheet is stored away from the book and that the storage complies with data protection regulations. Online accident book hse and riddor compliant, accident and incident reporting made easy. Complies with all requirements of the social security administration act 1992 and data protection act 1996. You can buy an accident book which complies with the data protection act from the stationery office tso. If organisations wish to keep accident reports longer than three years, a simple step is to anonymise these reports so. Safety first aid group a4 accident reporting book data protection compliant 53 forms 4. Name of person who had the accident or injury, name of person filling in the form, details about the accident itself, any medical treatment given, next of kin of accident or injury victim, signatures, employee use areas, data protection for gdpr.
The accident book also contains information on the recording of. The data protection act stipulates that all personal information entered into accident books must be kept confidential. Ensure your company is compliant with the health and safety first aid regulations. Includes full instructions for correct completion and guidance notes on the data protection act. Data national highway traffic safety administration nhtsa. These logs should then be stored away in a safe place to be compliant with data protection laws.
Contains 40 perforated record sheets that can be removed and filed upon completion. Accident book, a4 accident reporting safety first aid. Posted by karen todd hello allan, i have been using the new accident book and as before i always fill it out. The accident book bl 510 was introduced to meet the requirements of the data protection act dpa. No report or record in the accident book free legal advice. Accidents and near misses accident book first practice. Both the 2012 and 2018 versions provide an approved format for recording accident information. You shouldnt need to change your accident report form, but as under gdpr you must, at the time you collect their personal data, inform individuals of your purposes for processing the data. This includes how to obtain a copy of your accident as well as guidance on the reporting of injuries, diseases and dangerous occurernces regulations 20 riddor. Where an individual has consented to disclosing their information, you can share the following with health and safety representatives. The accident book is designed to support users in being gdpr. To comply with the data protection act 2004, each new record must be separated from the main book and kept confidential.
Accident report books hse spec tear off detachable pages. An accident report book must be kept in an easily accesible place. The accident book is an essential document for employers and employees, who are required by law to record and report details of specified workrelated injuries and incidents. The traditional design of accident book allows other people to view personal details that have been entered from previous accidents. Regulations riddor 20 and should be completed in addition to the statutory accident book. The accident report book is a vital document to store in todays modern workplace. The report book contains perforated forms, each being designed for the reporting of an individual accident. Buy gdpr compliant businessworkplace accident report book a4 at amazon uk. The accident book contains guidance on the reporting of injuries, diseases and dangerous occurrences regulations 1995 and the health and safety firstaid regulations 1981. Mar 27, 2020 see details and exclusions accident report book, hse compliant, data protection 1998, riddor watch sold by jaxfirstaid 808 99. When sharing accident book records with anyone other the person detailed in the report, consider your data protection requirements.
It should be retained separately from the dhss accident book for data protection act purposes. Perforated pages allows them to be removed to comply with the current data protection act requirements. The new design allows for accidents to be recorded, while details of individuals. The form should be completed as soon as possible after the occurrence. Accident book accident folder, accident report book. Protrainings europe ltd cannot be held responsible for noncompliance, please. Make sure that the completed record sheet is stored away from the book and that the. In order to comply with the data protection act 1998, personal details entered in accident books must now be kept.
New edition with tear out section for data protection compliance. Information on how the health and safety department uses your details in relation to the data. The astroplast 5401012 accident report book complies with the data protection act 1998 regulations and is suitable for schools, workshops, garages, workplaces and businesses etc. In all of the above instances, an accident book record helps clarify exactly how the accident happened and who was at fault. Accident report book pad containing 50 copies of accident record forms.
Report dhss accident book with record torn out and retained by the linked centre. Mini medics first aid and defibrillation for children. Redesigned to reflect the eu general data protection regulation. The completed accident records must, as required by data protection legislation, be kept securely by the duty holder. Ensure your company is compliant with the health and safety first. This new hse compliant gdpr compliant accident record book reflects the new general data protection regulations gdpr requirements of may 2018. The new design allows for accidents to be recorded, while details of individuals can be stored separately in a secure location. I wondered if, given that an accident report book bi150 is now legislation, a case could be reopened because both my techers union and management reached a disciplinary decision on the basis that the original or old accident report book bi150 was a confidential document, when clearly it did not comply with the requirements of data protection legislation. See details and exclusions accident report book, hse compliant, data protection 1998, riddor watch sold by jaxfirstaid 808 99. Learn why prompt accident reporting is important to health and. Enables compliance with reporting of injuries, diseases and. Accident records health and safety executive northern ireland.
The new report wizard will guide you through the simple steps when logging a new report. It includes guidance and advice on the logging of accidents and also recent changes to the law. Accident books, the law, and how to complete them haspod. This a4 sized accident book contains 53 perforated forms that can easily be removed from the accident book and filed to maintain privacy at all times, in compliance with the data protection. Gdpr first aid accident record book uk safety store.
Accident report book hse and gdpr compliant steroplast. Enables compliance with reporting of injuries, diseases and dangerous occurrences regulations 20 riddor enables compliance with all requirements of the social security administration act 1992. Using the body map you can select the injured areas. Accident report book injury record book injury report. Accident and witness report form diocese of sheffield.
Seat belt use in 2016 overall results hs812351, seat belt use in 2016 reached 90. Any business that employs 10 or more people must change their accident book to the new design by 31st december 2003. Employers must provide accident books which conform to the requirements of the data protection act 1998. The accident book complies with the data protection act, helping to ensure that accident recording is complying with data protection law. Qualicare accident record book for sale online ebay. This accident report book template is in fixed field format and contains macros. We have a vast range of fully compliant accident books that will. This is in clear breach of the data protection act. Steroplasts hse and gdpr compliant accident reporting book, a must have for any business, its the law. Information on how the health and safety department uses your details in relation to the data protection act can be found on the air wiki page. This information must then be stored in compliance with gdpr principles.
Enables compliance with the data protection act 1998 and gdpr. Accident report forms should include consent for disclosure to a third party for you to inform representatives. This accident report book should be used to monitor and control the. This collins accident book is a must have for all workplaces as it helps organisations compile with current uk legislation. Name of person who had the accident or injury, name of person filling in the form, details about the accident itself, any medical treatment. I wondered if, given that an accident report book bi150 is now legislation, a case could be reopened because both my techers union and management.
A report may need to be made to the linked centres insurers depending upon their requirements. Employers are required to keep a record of accidents for this purpose. Astroplast accident report book fire safety store 5401012. An accident report book should be considered an essential part of your business and its health and safety efforts. There is no longer a requirement to report occupational injuries that result in. This is so that personal information from one form, isnt made available to anyone with access to the accident book.
Full instructions on how to complete the online form is available on the accident system wiki. You shouldnt need to change your accident report form, but as under gdpr you must, at the time you collect their personal data, inform individuals of your purposes for processing the data, your retention periods and who it will be shared with, it may be a good idea to include this on the accident book. Print out this document and then multiple copies of the two page accident report sheets and place in a file. The accident book also contains information on the recording of accidents for employees, employer and the selfemployed, as well as guidance on the reporting of injuries, diseases and dangerous occurrences regulations riddor.
All accidents in the workplace or in schools must be recorded in the accident book, and the simple form layout of this book allows individuals to effectively record accidents and incidents. The accident report book a legal requirement used for the record keeping of all accidents and injuries in your company. Contains information for employee, employer and the selfemployed. Fully compliant with the data protection act dpa of 1998, the accident report book enables the efficient reporting of accidents in the workplace. Accident incident reporting the university of edinburgh. Basically it allows individual records to be removed and stored confidentially. This accident report book should be used to monitor and control the individual accident reports. Each accident report form should then be kept according to data protection legislations and, should the need arise, the book should then be made available to those that require it and are. If the employer chooses to use their own accident recording system paper or electronic it must capture the same. By law every business must record accidents to employees and visitors. This is in clear breach of the data protection act, whose primary concern is to protect personal information, ensuring it is not misused in any way. This newstyle book is available now and employers must be using it by 1 january 2004. Accident report and record book templates from simply. Accident, injury, incident report log templates for ncr.
Health and safety accident book accident rport book. Each accident report form should then be kept according to data protection legislations and, should the need arise, the book should then be made available to those that require it and are permitted to see it. As well as keeping records in the accident book, the law says you must notify and report some injuries and deaths arising from accidents at work under the reporting of injuries, diseases and dangerous occurrences regulations 1995 riddor. The accident book fully satisfies the requirements of the data protection act. Feb 05, 2018 full instructions on how to complete the online form is available on the accident system wiki. The accident book has tear out pages so the accident book holds no details other than the overall number of reports as each one is numbered. A legal requirement if you have 10 or more employees, these hse accident books are compliant with new gdpr requirements, the dpa, riddor and hse guidelines. The pages of the accident book should be removed once completed. This is so that personal information from one form, isnt made available to anyone with access to the. This gdpr compliant first aid accident report book is a5 in size and is the ideal size for fitting into a first aid kit. Your question about when it would breach the dpa is firstly you need the ip to agree to the data being held and therefore available for others to read. This collins accident book complies with the data protection act 1998 and enables organisations to record all workplace accidents as required under ec law. You must keep a record of injuries that happen to employees.
All accidents at work must be recorded in an accident book. Accident report form accident report form with free downloads. Gdpr compliant businessworkplace accident report book. Firstly, you need to get your hands on the new accident report book. This accident report book has been redesigned to meet the regulations with individual accident report forms which can be removed and stored securely. Accident book for recording incidents in the workplace. One accident report sheet per page, perforated for easy filing in compliance with the data protection act. From 2020 schools in england will be required to teach basic first aid and cpr as part of the curriculum. The new accident book i have has a bit on it that says, the person. Accident records health and safety executive northern. As a result an accident book or some equivalent means of recording accidents is needed. This accident reporting awareness course is designed to explain the principles and best practices behind accident reporting. Learn why prompt accident reporting is important to health and safety improvement in your workplace.
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